Document management and archiving
Create an ecosystem of corporate documents. Securely manage, electronically sign, share and archive everything in one place.
Why INOVIO DMS?
Central document repository
All your company documents are clearly organized in one place with the option to sort by type, department or project.
Controlled circulation and approval
Workflow for commenting, approval and familiarization with the document exactly according to company rules.
Full control over accesses
Each document has configurable rights to read, edit or approve by role and team.
History and audit trail
Every change, access or approval is recorded - clearly and time-stamped.
How does it work?
Documents are automatically retrieved, extracted and verified by the system. They then go through an approval workflow according to company rules and are securely archived. The entire process is interfaced with the ERP system, ensuring a smooth data flow without manual intervention.
Inserting a document into the system
Workflow by document type
Secure storage and versioning
Search and share
Key modules
INOVIO Company Document Circulation provides a centralized and controlled environment for working with contracts, directives, presentations or other company documents. The system allows you to define access rights, set up workflows and ensure that everyone is working with the current version of the document.
- unified storage for company documents
- access control and document visibility
- configurable workflow for commenting and approval
- history of changes and possibility to discuss under documents
INOVIO Post and Data Boxes enables efficient management of electronic and paper correspondence, including the operation of data boxes directly in the system. It ensures secure communication with authorities and internal distribution of documents.
- automated receiving and sending of data messages
- interfacing with the document system and the filing service
- records of incoming and outgoing mail with the possibility of tracking the status
- notification of new messages and delivery dates
INOVIO Trusted Archive ensures the safe and legal preservation of electronic documents in accordance with the requirements of legislation. It provides control over the life cycle of documents, their versions and access rights.
- Compliance with eIDAS and national regulations for long-term data retention
- automatic archiving of documents from INOVIO processes
- secure storage with access control and audit trail
- quick search and clear view of document history
Related modules
INOVIO Contract Management facilitates work with the entire contract lifecycle - from preparation through commenting to approval and storage. The system ensures overview, accountability and continuity with other company processes.
- working with document versions in MS Office
- monitoring of duties and deadlines
- electronic approval and commenting (FlexiFlow)
- connection to invoices and orders
- centralized storage and access management
INOVIO Invoice automation significantly speeds up the processing of incoming documents - from data extraction to posting. It allows you to set up approval workflow, follow-up control and connection with other agendas.
- automatic data extraction from PDF and scans
- approval of invoices according to company rules
- links to contracts, orders and orders
- export of approved invoices to the accounting system
Connection with accounting systems
Companies that trust us
INOVIO solutions are used by companies of all sizes and industries that want to have control over their purchasing processes and achieve greater efficiency.
