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Mail and data boxes

INOVIO Inbox and data box processing is a simple tool for registering and circulating important incoming mail - from paper letters to important e-mails to documents from the data box. The system is ideal for companies with multiple locations, a network of branches or organizations that need to reliably process both paper and electronic documents.

HOW IT WORKS

Mail and datacard from INOVIO

Controlled mail reception

The assistant scans paper mail, emails flow into the system automatically and data messages at the touch of a button. Assigned persons act as "receptionists" and distribute incoming mail and data and electronic messages to other researchers. This creates a controlled entry of mail into the company and ensures that all important messages have a handler.

Flexible workflow

You can set the correct resolution procedure for each message type. Who should resolve the message and in what order? Should the message be shredded or archived at the end? You can make sure that the matter is not dealt with by more people than necessary. And you can easily trace who is stuck on a letter.

Practical gadgets

INOVIO offers a number of practical functions that make it easier to work with incoming mail and data messages. You can reply to messages directly by email from within the INOVIO environment, downloading of data messages is manually controlled to avoid unnecessary triggering of legal deadlines, and solvers are automatically notified of new tasks. The system supports working with one or more data mailboxes simultaneously, which will be appreciated, for example, by holding companies. Thanks to these clever details, INOVIO helps to set up and maintain an efficient and clear correspondence process.

Recording and archiving

Everyone can see which papers they currently have to deal with. Company management also has a perfect overview, as they can easily view assigned and unassigned mail, including handled and archived messages. Of course, there is a history of the registered mail and the possibility of internal communication over individual documents.